8 email services to use with custom domains

Mail with personalized domain: indispensable for SMEs and professionals

In this guide I want to talk about the main options that your business has to send and receive emails with a Personalized domain. First, I tell you what are the requirements that your company must meet to be able to do this and, then, I show you some platforms that will allow you to configure your own domain to manage the mail.

Regarding requirementsthese are all that must be fulfilled:

Have a personalized domain in property. This means that your company owns tuempresa.com either tuempresa.esto put only two examples.
Have access to domain DNS configuration. If you have a IT department, this will be in charge of configuring everything. Now, if your company is small and you do not have specialized personnel, you will need to configure the DNS from the control panel of your supplier.
Hire an email provider that admits the use of personalized domains. They do not serve personal accounts of Gmail, Microsoft or Yahoo. Personal accounts use domains that are owned by these companies, such as gmail.com, outlook.com either yahoo.es.

In essence, this is all you need to use your personalized domain to send and receive emails. From here, the complexity of migration will depend on how many employees you have and the amount of accounts you need.

For example, an autonomous that uses is not the same minegocio@gmail.com and wants to go to himinegocio.com that a company of 5 or 10 employees where each one communicates with the rest from personal accounts housed in a free supplier. As you imagine, the complexity of the process varies substantially.

The best platforms to configure a personalized domain

After talking about the main requirements you must meet in order to Set a custom domain with an email serviceI invite you to know the best platforms for your company. You will see that many of them offer much more than only mail.

Google Workspace

Google Workspace is one of the most recommended platforms for freelancers and SMEs. It also works very well for large companies, although it lacks certain advanced functions, especially in user management. In any case, if what you are looking for is to have a personalized email for your business, with workspace you can. And you know what is best?

The best thing is that Google applications They are the same that you already knowSy that, in all likelihood, you will have used at some point on a personal (or even professional) level. As far as mail is concerned, you will access it through Gmail. This service stands out for its great spam filterfor an availability of almost 100% and for counting With a good online reputationindispensable to avoid ending in the unwanted mail folder.

The best:

Affordable prices.
The mail works through Gmail.
It includes access to Docs, Drive and other tools, including Gemini’s AI.
Migration options from other accounts.

Worst:

Workspace is a service that mainly bets on the cloud. It is convenient to make local backups of the content.
Accounts administration is simpler. Although that is ideal for small businesses, perhaps the largest companies are limited in this regard.
Only 30 GB of storage in the cheapest plan.

Microsoft 365 company

Microsoft 365 company is a solid bet for your business. In addition to providing a full email service which is managed through outlook, in the basic plan you get access to 1 TB of storagea complete communications platform, Microsoft Teams, and other quite promising profits, such as Planner or Forms.

Contrary to what happens with workspace, Microsoft provides a very complete administration panelalthough overwhelming. If you are autonomous or you only have a few employees in your charge, it is possible that it is difficult for you to put everything in motion at the beginning. On the contrary, if your company is great, the options provided by Microsoft are very interesting.

The good:

Managed mail service in Outlook.
Very powerful office applications, especially in plans where desktop programs are included.
Very powerful identities management platform.
A lot of cloud space.

Bad:

The configuration can be overwhelming for smaller companies.

Microsoft Exchange

Microsoft Exchange deserves a brief mention here. This is a service that It only includes an email platform. It does not give access, therefore, or cloud storage for files or office applications. Now, if you are interested in betting on Microsoft, but only to send and receive messages, your subscription is remarkably cheaper. It offers 50 GB of storage for about 3.70 euros per month without VAT.

Proton mail

We are now with Proton Mail. If we focus on the mail service, it is an option for which They seek the greatest possible privacy. The company, which is based in Switzerland, has two modalities that will serve you for your business. On the one hand, it is Mail Pluswhich costs 3.99 euros per month hiring a whole year and is designed for personal users. However, it allows you to configure a personalized domain.

On the other hand, you have Mail Business, which starts from the 6.99 euros per month By user, which allows you to manage equipment and add a total of 3 domains. In both cases, the service provides 15 GB per user. The company offers some additional subscriptions with added services, but I think Mail is the one that is most worth it. For example, I do not usually recommend proton drive for professional use, because it still has a lot of improvement margin.

The good:

Email with encryption, much privacy and high data protection.
Proton Mail has good applications in all operating systems.
Includes useful functions, such as mail alias to hide your address.

Bad:

Although it is not the norm, lately it has had some service interruptions.
Some additional applications do not contribute much. If you are looking for a complete ecosystem for your company, it may not be adequate.

Fastmail

It is Fastmail’s turn. Like Proton Mail, this email service is distinguished by its approach to privacy, speed and a first level user experience. It is ideal for SMEs and freelancers They seek to unify their email, contacts and calendars in one place. In its most basic, fastmail plan offers 50 GB of storagewhich is more than enough for most cases, and allows you to add more if you need it.

Fastmail has very useful tools such as Folders, labels, automatic rules to organize emails and the option to program messages or postpone mails to be reviewed later. In addition, mobile experience is also well cared for, with an app that integrates mail, calendar and contacts. It has personal plans, which work well if you are freelance, or for business, with user management.

The good:

Privacy focus without ads or tracking.
50 GB of storage with expansion option in the most basic personal plan. For companies, the base plan has 6 GB per user and part from 4 euros per month.
Good integration between mail, calendars and contacts.

Bad:

Taking into account that it does not include office applications, this is not the most economical option.
To obtain discounts, it is necessary to pay one or several full years.

Zoho Mail

Zoho Mail is part of Zoho Workplace. There are those who consider this company the Indian Google. And the truth is that their applications are quite similar, especially because They are very focused on the cloud. It is important to mention that, although Zoho is a company based in India, the servers used for European users are physically in EU territory. It is a quite reliable platform which has some remarkable advantages, especially for small businesses.

To begin with, it has a Free plan for five users which allows you to configure a personalized domain. Although it has certain limitations, such as not being able to access the mail through IMAP, there will be companies that will have more than enough with this. Besides, Your payment plans for mail start from 0.90 euros per month (Yes, you have read it well). If you later need more tools, Zoho puts at your disposal collaborative documents, spreadsheets and even a CRM.

The good:

European servers.
Really competitive prices.
Ecosystem of very complete business applications and compatibility with Exchange Activhesync in your payment plans.
Free plan with personalized domain.

Bad:

Your mobile applications are somewhat basic.
The cheapest plans do not have much storage space.

Mail mango

The last proposal of this list is Mail Mail. It is a very well -valued email platform that also stands out for its economic prices. From $ 1.50 per monthyou have an email service that supports personalized domain, includes 5 GB of storage and provides support for SMTP, IMAP and POP3. Taking this into account, you will be able to configure your email account on any device, although Mail Mail also makes a webmail available to its clients.

Another thing that is interesting of this service is that, from its most basic plan, it admits the addition of unlimited domains and addresses. All for the same price. This interests you if your business manages Several personalized domains And you want to use them all to send and receive email. In the negative part, we find that this is a fairly basic service. I do not refer to the mail, a section with which it fulfills, but in related services, such as calendar or contact management.

The good:

Very economical service, ideal for emerging companies.
Platform with a good reputation.
Mail addresses and unlimited personalized domains in all plans.

Bad:

It does not have its own applications, webmail only.
It does not have complementary services, such as calendar management or contacts.